For a cash payment, you may want to replace the cheque number with letters or words

You can enter alpha characters -- letters or words -- in the Cheque No. field.

If you don't want to use a cheque number for a transaction, you can override the number that appears automatically in the Cheque No. field of the Bank Register, Spend Money, Pay Liabilities and Pay Suppliers windows. You can enter a word or letters to identify the transaction (up to 8 characters); the entry can't be left blank.

You might, for example, want to enter CASH for a withdrawal of cash.

If you choose to enter letters in this field and then record the transaction, the next time you begin to enter a transaction, the field will automatically display the next available cheque number.

If you've selected the preference Warn for Duplicate Cheque Numbers from Setup > Preferences > Banking, you will be warned if you use the same entry a second time. If you want to keep the preference selected, but want to avoid being warned, you may want to add an additional letter or numeral to change the entry each time. For example, enter "cash2".

You can also enter letters in the ID No.. If you choose to enter letters in the ID No. field, consider leaving the 2-letter prefix assigned to the number, so it's easy for you to distinguish the transaction. If you choose to enter letters in this field and then record the transaction, the next time you record a transaction, the ID number will automatically revert to the next available Accounting ID number.