Adjusting stock

Most businesses probably won't need to use MYOB Accounting's stock adjustments feature very often. If you set up your items properly and you record item invoices and item purchase orders accurately and promptly, your Accounting records should match your actual quantities and values.

Occasionally, however, situations will occur when you need to adjust your items' quantities, unit costs and total values in Accounting. When this is the case, it's important that you make your adjustments carefully so your records remain accurate.

You should determine the type of stock adjustment you need:

If an item's actual stock quantity is lower than your MYOB Accounting records indicate due to unexplained loss or theft, you should enter a typical stock adjustment. (To adjust item quantities)

If an item's actual stock quantity is lower than your Accounting records indicate because you've conducted sales without entering Accounting item invoices, you should enter a typical stock adjustment. (To adjust item quantities)

If an item's actual stock quantity is higher than your Accounting records indicate because you've made purchases without entering Accounting item purchase orders, you should enter a typical stock adjustment. (To adjust item quantities)

If the actual stock quantities of many of your items are different than your Accounting records indicate, you can use the Count Stock window, which will help you quickly update the quantities of many items at once. (Counting stock items)

If an item's actual stock quantity is different than your Accounting records indicate, but the value of your stock asset account is correct in Accounting, you should enter a stock adjustment that changes the item's quantity and unit cost in Accounting. (Adjusting item quantities and unit costs)

If an item's actual stock quantity matches your Accounting records but the value of your stock asset account and the item's total value are incorrect, you should enter a stock adjustment that changes the balance of the stock asset account, the item's total value and its unit cost. (Adjusting item total values and unit costs)

If an item's actual stock quantity matches your Accounting records and the value of your stock asset account is correct in Accounting, but the unit cost of an item is incorrect, you should enter a stock adjustment that changes the item's total value and unit cost. (Adjusting item total values and unit costs)

Warning: Typical stock adjustments affect total stock values

Entering information in the Adjust Stock window

Counting stock items

Adjusting item quantities and unit costs

Adjusting item total values and unit costs

Finding, changing, deleting and reversing stock adjustments

Step by step