Forms P14 and P60

Data fields on forms P14 and P60

Prepare, print and e-file forms P14 and P60:
Payroll Command Centre > Prepare Payroll Tax Forms

Though the layouts are different, all of the fields that appear on the P60 also appear on the P14 form. All fields designated as "Required" must appear on the P14 form.

Warning!
Forms that don't meet government requirements won't be accepted

For complete information about preparing and filing forms P14 and P60, visit the HM Revenue &Customs website.

Data field name

Data that will print in this field

Required/Optional
(P14 field title)

[DD - DOB]

The employee's date of birth, as entered in the Employee Payroll Information window

Required field
(Date of birth)

[DD - Leaving Date]

The day entered in the Termination Date field of the Employee Payroll Information window

Required field
(Date of leaving if during tax year)

[DD - Start Date]

The day entered in the Hire Date field of the Card Information window - Payroll view

Required field
(Date of starting if during tax year)

[Earnings ET to UEL]

Earnings above the Earnings Threshold (ET), up to and including the Upper Earnings Limit (UEL); from paycheque amounts. (Should appear on the P11 report)

Required column
(Earnings above the ET, up to and including the UEL)

[Earnings LEL to ET]

Earnings above the Lower Earnings Limit (LEL), up to and including the Earnings Threshold (ET); from paycheque amounts. (Should appear on the P11 report)

Required column
(Earnings above the LEL, up to and including the ET)

[Earnings to LEL]

Earnings at the Lower Earnings Limit (LEL), where earnings are equal to or exceed the LE; from paycheque amounts. (Should appear on the P11 report)

Required column
Earnings at the LEL (where earnings are equal to or exceed the LEL)

[EEs Cont.]

Total employee's NIC contributions payable (before deducting employee's NIC rebate)

Required field
(Employee's contributions due on all earnings above the ET)

[Employer's Name & Address]

The company name and address entered in the Company Information window

Required field
(Your name and address as employer)

[Final Tax Code]

The Tax Code used for this employee at the end of this tax year, or when you last paid this employee (from the Employee Payroll Information window).

Required field
(Final tax code)

[First Address]

The Address 1 entered for this employee in the Card Information window.

Required field
(Employee's private address)

[First Forename]

The First Name entered for this employee in the Card Information window

Required field
(First two forenames; first field)

[MM - DOB]

The employee's birth month, as entered in the Employee Payroll Information window

Required field
(Date of Birth: Month)

[MM - Leaving Date]

The month entered in the Termination Date field of the Employee Payroll Information window, if this date is during the current tax year.

Required field
(Date of leaving: Month)

[MM - Start Date]

The month entered in the Hire Date field of the Card Information window - Payroll view, if this date is during the current tax year.

Required field
(Date of starting: Month)

[NI Letter]

The letter designation for the NIC table used for this employee

Required field
(NIC table letter)

[NI No. Part 1]

First two letters of this employee's National Insurance number

Required field
National Insurance number (first two positions)

[NI No. Part 2]

First two digits of this employee's National Insurance number

Required field
National Insurance number (second two positions)

[NI No. Part 3]

Second two digits of this employee's National Insurance number

Required field
National Insurance number (third two positions)

[NI No. Part 4]

Third two digits of this employee's National Insurance number

Required field
National Insurance number (fourth two positions)

[NI No. Part 5]

Final character in this employee's National Insurance number

Required field
National Insurance number (last position)

[Pay in prev. Emp.]

Total pay to this employee for any previous employment in this tax year

Required field
(In previous employments(s): Pay)

[Pay in this Emp.]

Total pay for this employment during this tax year

Required field
(In this employment: Pay)

[Refund]

An "R" appears in this box if the employee has a net tax refund.

Required field
(enter `R' in this box if net refund)

[SAP]

The amount of any Statutory Adoption Pay (SAP) to this employee during the tax year; from paycheque amounts

Required field
(Statutory Adoption Pay (SAP))

[SCON]

Scheme Contracted-Out Number -- The number of any Contracted-Out Money Purchase (COMP) scheme, COMP Stakeholder Pension scheme or the COMP part of any Contracted-Out Mixed Benefit (COMB) scheme that you operate, and in which this employee participates

Required field
(Scheme Contracted-out Number)

[Second Forename]

The second forename (if any) entered for this employee in the Card Information window

Required field
(First two forenames; second field)

[Sex]

The Sex selected in the Card Information window - Payroll view (`M' - Male; `F' - Female)

Required field
(Sex)

[SMP]

The amount of any Statutory Maternity Pay (SMP) to this employee during the tax year; from paycheque amounts

Required field
[Statutory Maternity Pay (SMP)]

[SPP]

The amount of any Statutory Paternity Pay (SPP) to this employee during the tax year; from paycheque amounts

Required field
[Statutory Paternity Pay (SPP)]

[SSP]

The amount of any Statutory Sick Pay (SSP) to this employee during the tax year; from paycheque amounts

Required field
[Statutory Sick Pay (SSP)]

[Student Loan Deduction]

The amount of any Student Loan Deductions during the tax year; from paycheque amounts. (Should appear on the P11 report)

Required field
(Student Loan Deductions)

[Surname]

The Last Name entered for this employee in the Card Information window

Required field
(Surname)

[Tax District Name]

The Tax District Name entered in the General Payroll Information window

Required field
(Inland Revenue office name)

[Tax District Number]

The Tax District Number entered in the General Payroll Information window

Required field

[Tax District Ref]

The Tax District Reference Number entered in the General Payroll Information window

Required field
(Employer's PAYE reference)

[Tax in prev. Emp.]

The total amount of any tax deducted from this employee's pay during this tax year for previous employment with your company

Required field
(In previous employment(s): Tax deducted)

[Tax in this Emp.]

The total amount of any tax deducted from this employee's pay for current employment with your company during this tax year

Required field
(In this employment: Tax deducted)

[Total EE's & ER's NIC]

The total amount of employee and employer's NIC rebates (if any) on earnings above LEL, up to and including ET. (Should appear on the P11 report)

Required column
(Total of employee's and employer's contributions)

[Total Pay]

The total pay to this employee for all previous and current employment with your company during this tax year

Required field
(Total for year: Pay)

[Total Tax]

The total tax deducted from this employee's pay during this tax year for all previous and current employment with your company

Required field
(Total for year:Tax deducted)

[Week 53]

If a payment in your accounting Week 53 is included in the Total Pay, `53', `54, or `56' will appear here, as applicable.

Required field
(Payment in Week 53)

[Widows & Orphans/Life Assurance]

The amount (up to £100) of any legally obligated payments to a fund that qualifies for tax relief but that is not authorised under "Net Pay Arrangements"

Required field
(Employee's Widows & Orphans/Life Assurance contributions in this employment)

[Year]

The current payroll year displayed in the General Payroll Information window

Required field
(Tax Year to 5 April)

[YYYY - DOB]

The employee's year of birth, as entered in the Employee Payroll Information window

Required field
(Date of birth: Year)

[YYYY - Leaving Date]

If this employee left your employment during the current tax year, the year entered in the Termination Date field of the Employee Payroll Information window

Required field
(Date of leaving: Year)

[YYYY - Start Date]

If the employee began employment during the current tax year, the year entered in the Hire Date field of the Card Information window - Payroll view

Required field
(Date of starting: Year)

Data field name	Data that will print in this field	Required/Optional (P14 field title)
[DD - DOB]	The employee's date of birth, as entered in the Employee Payroll Information window	Required field (Date of birth)
[DD - Leaving Date]	The day entered in the Termination Date field of the Employee Payroll Information window	Required field (Date of leaving if during tax year)
[DD - Start Date]	The day entered in the Hire Date field of the Card Information window - Payroll view	Required field (Date of starting if during tax year)
[Earnings ET to UEL]	Earnings above the Earnings Threshold (ET), up to and including the Upper Earnings Limit (UEL); from paycheque amounts. (Should appear on the P11 report)	Required column (Earnings above the ET, up to and including the UEL)
[Earnings LEL to ET]	Earnings above the Lower Earnings Limit (LEL), up to and including the Earnings Threshold (ET); from paycheque amounts. (Should appear on the P11 report)	Required column (Earnings above the LEL, up to and including the ET)
[Earnings to LEL]	Earnings at the Lower Earnings Limit (LEL), where earnings are equal to or exceed the LE; from paycheque amounts. (Should appear on the P11 report)	Required column Earnings at the LEL (where earnings are equal to or exceed the LEL)
[EEs Cont.]	Total employee's NIC contributions payable (before deducting employee's NIC rebate)	Required field (Employee's contributions due on all earnings above the ET)
[Employer's Name & Address]	The company name and address entered in the Company Information window	Required field (Your name and address as employer)
[Final Tax Code]	The Tax Code used for this employee at the end of this tax year, or when you last paid this employee (from the Employee Payroll Information window).	Required field (Final tax code)
[First Address]	The Address 1 entered for this employee in the Card Information window.	Required field (Employee's private address)
[First Forename]	The First Name entered for this employee in the Card Information window	Required field (First two forenames; first field)
[MM - DOB]	The employee's birth month, as entered in the Employee Payroll Information window	Required field (Date of Birth: Month)
[MM - Leaving Date]	The month entered in the Termination Date field of the Employee Payroll Information window, if this date is during the current tax year.	Required field (Date of leaving: Month)
[MM - Start Date]	The month entered in the Hire Date field of the Card Information window - Payroll view, if this date is during the current tax year.	Required field (Date of starting: Month)
[NI Letter]	The letter designation for the NIC table used for this employee	Required field (NIC table letter)
[NI No. Part 1]	First two letters of this employee's National Insurance number	Required field National Insurance number (first two positions)
[NI No. Part 2]	First two digits of this employee's National Insurance number	Required field National Insurance number (second two positions)
[NI No. Part 3]	Second two digits of this employee's National Insurance number	Required field National Insurance number (third two positions)
[NI No. Part 4]	Third two digits of this employee's National Insurance number	Required field National Insurance number (fourth two positions)
[NI No. Part 5]	Final character in this employee's National Insurance number	Required field National Insurance number (last position)
[Pay in prev. Emp.]	Total pay to this employee for any previous employment in this tax year	Required field (In previous employments(s): Pay)
[Pay in this Emp.]	Total pay for this employment during this tax year	Required field (In this employment: Pay)
[Refund]	An "R" appears in this box if the employee has a net tax refund.	Required field (enter `R' in this box if net refund)
[SAP]	The amount of any Statutory Adoption Pay (SAP) to this employee during the tax year; from paycheque amounts	Required field (Statutory Adoption Pay (SAP))
[SCON]	Scheme Contracted-Out Number -- The number of any Contracted-Out Money Purchase (COMP) scheme, COMP Stakeholder Pension scheme or the COMP part of any Contracted-Out Mixed Benefit (COMB) scheme that you operate, and in which this employee participates	Required field (Scheme Contracted-out Number)
[Second Forename]	The second forename (if any) entered for this employee in the Card Information window	Required field (First two forenames; second field)
[Sex]	The Sex selected in the Card Information window - Payroll view (`M' - Male; `F' - Female)	Required field (Sex)
[SMP]	The amount of any Statutory Maternity Pay (SMP) to this employee during the tax year; from paycheque amounts	Required field [Statutory Maternity Pay (SMP)]
[SPP]	The amount of any Statutory Paternity Pay (SPP) to this employee during the tax year; from paycheque amounts	Required field [Statutory Paternity Pay (SPP)]
[SSP]	The amount of any Statutory Sick Pay (SSP) to this employee during the tax year; from paycheque amounts	Required field [Statutory Sick Pay (SSP)]
[Student Loan Deduction]	The amount of any Student Loan Deductions during the tax year; from paycheque amounts. (Should appear on the P11 report)	Required field (Student Loan Deductions)
[Surname]	The Last Name entered for this employee in the Card Information window	Required field (Surname)
[Tax District Name]	The Tax District Name entered in the General Payroll Information window	Required field (Inland Revenue office name)
[Tax District Number]	The Tax District Number entered in the General Payroll Information window	Required field
[Tax District Ref]	The Tax District Reference Number entered in the General Payroll Information window	Required field (Employer's PAYE reference)
[Tax in prev. Emp.]	The total amount of any tax deducted from this employee's pay during this tax year for previous employment with your company	Required field (In previous employment(s): Tax deducted)
[Tax in this Emp.]	The total amount of any tax deducted from this employee's pay for current employment with your company during this tax year	Required field (In this employment: Tax deducted)
[Total EE's & ER's NIC]	The total amount of employee and employer's NIC rebates (if any) on earnings above LEL, up to and including ET. (Should appear on the P11 report)	Required column (Total of employee's and employer's contributions)
[Total Pay]	The total pay to this employee for all previous and current employment with your company during this tax year	Required field (Total for year: Pay)
[Total Tax]	The total tax deducted from this employee's pay during this tax year for all previous and current employment with your company	Required field (Total for year:Tax deducted)
[Week 53]	If a payment in your accounting Week 53 is included in the Total Pay, `53', `54, or `56' will appear here, as applicable.	Required field (Payment in Week 53)
[Widows & Orphans/Life Assurance]	The amount (up to £100) of any legally obligated payments to a fund that qualifies for tax relief but that is not authorised under "Net Pay Arrangements"	Required field (Employee's Widows & Orphans/Life Assurance contributions in this employment)
[Year]	The current payroll year displayed in the General Payroll Information window	Required field (Tax Year to 5 April)
[YYYY - DOB]	The employee's year of birth, as entered in the Employee Payroll Information window	Required field (Date of birth: Year)
[YYYY - Leaving Date]	If this employee left your employment during the current tax year, the year entered in the Termination Date field of the Employee Payroll Information window	Required field (Date of leaving: Year)
[YYYY - Start Date]	If the employee began employment during the current tax year, the year entered in the Hire Date field of the Card Information window - Payroll view	Required field (Date of starting: Year)