Maintenance

Use these topics to learn about the tools we've provided for protecting the integrity of your company file and keeping the file's size manageable.

Backing up company files

Backing up is the process of creating a copy of your business records that can be used in the event that your company file becomes damaged or something happens to the computer itself. Having a current backup can save you dozens or even hundreds of hours of work if a problem occurs, and making a backup should be part of your everyday routine. MYOB BusinessBasics provides a backup utility programme to make this important task quick and easy.

Restoring a company file backup

If a problem makes your company file unusable, you'll need to restore the most recent backup of your company file. Use the instructions in this section to restore backups using the utility programme provided with BusinessBasics.

Verifying company files

You should routinely verify your company file to ensure that it is free of minor problems that could eventually grow in size and render the company file unusable.

Optimising company files

Optimise your company file to ensure that the file is working efficiently. Optimising often can fix minor problems uncovered by verifying, and it can free up wasted hard disk space if you've deleted or purged many transactions recently.

Moving and renaming company files

Follow the steps in this section if you wish to move a company file from one folder to another on your computer, or if you wish to change the name of your company file as it appears on the desktop.

Purging information that's no longer needed

Purging removes detailed information about transactions and business contacts that you no longer need. When you purge, only the detailed information is removed -- your account balances continue to show the effects of the transactions. Purging is optional but it can be helpful if you want to reduce the size of your company file.



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